Propivix drafts proposal sections with AI from the RFP, your responses to its requirements and your asset library. Every draft is a starting point, and you need to check it before anything goes out.
Generate one section or all
On the wizard's Responses step, Generate Proposal drafts the sections selected on Outline, one at a time. Summary sections such as an Executive Summary come last so they can draw on the others. Keep the tab open until Generate finishes. Closing or refreshing it stops the browser from starting the remaining sections; completed sections stay saved. To recover after leaving early, open the saved proposal from Proposals and use AI Generate on each unfinished section. If a section fails while the tab stays open, use the retry button, such as "Retry 2 sections", or Open proposal to write it yourself. See Creating a Proposal.
When Include Compliance Matrix (auto-generated requirements compliance table) is ticked on the Outline step, the wizard adds a "Compliance Matrix" section. It is built as a table from your requirement responses, without AI writing.
To draft or redraft a single section, use the editor:
- Open the proposal and find the section.
- Select AI Generate on the section.
- In the Generate Section with AI dialog, choose the content type, Tone and Target Word Count. Optionally choose a Formatting Style and add Custom Instructions (Optional).
- Select Generate Section.
The new draft replaces the section's text straight away, and no version is saved first. Create a checkpoint beforehand if you want to keep the current text; see Version history.
What the AI uses
For each section, the draft draws on:
- The RFP: its stored requirements, scope and customer priorities, and any instructions the RFP gives for a section with the same title.
- Your requirement responses: responses whose target section is this one, or whose suggested section or category matches it. Only responses marked Compliant, Partial or Not Compliant are used. Responses still at TBD or Needs Input are left out, because nobody has settled them yet.
- Assets: up to 30 assets from the proposal's business line, chosen by the kind of section. Team and staffing sections use CVs, and the proposal team's CVs with their roles when a team is assigned. Experience and past performance sections use project sheets and past proposals. Approach, methodology and summary sections use past proposals and boilerplate.
- Your company: the business profile, the business line's profile, and the benefit statement and win themes from the wizard's Strategy step.
- Style references: past proposals chosen under Style Reference (Optional).
- Pricing: the pricing estimate and consultant rates set in the wizard.
The word target comes from the RFP when the section's title matches a section in the RFP's recorded structure. Otherwise it is the Target Word Count from the dialog, or a default for that kind of section. A draft that runs over its target is tightened once, when time allows. Page budgets on the Outline step are not used as word targets.
After drafting, Propivix links the section to the RFP requirements the draft says it addresses. A requirement with no response yet gets one, marked TBD and linked to the section. A link you set yourself is not changed. You can see the links in the Requirements tab of the editor's review panel.
Claim review
After drafting a prose section in English, a second AI pass checks it. The reviewer compares the draft's specific claims, such as numbers, names and past projects, with excerpts from the assets used to write it. A claim it cannot trace to those excerpts is recorded as unverified.
If the reviewer finds serious problems, the section is rewritten once with its feedback, and the rewrite is checked again when time allows. When there is no time to recheck, the first findings stay on the section, marked as not re-reviewed. A rewrite never counts as clean just because it was rewritten.
The review runs only on text between 100 and 24,000 characters, and only when time allows. When it cannot run on a new draft, the section is marked as not reviewed.
Findings appear in two places:
- The wizard's final step shows "Sections with unverified claims" when any section reported a review.
- The Review & export dialog lists them under "Claims needing evidence".
Unverified claims, and sections marked as not reviewed, stop Prepare submission files; see The quality gate.
After you edit
Editing a section that has a claim review makes that review out of date, because it describes text that has changed. When you save the section with its own Save button, the review is cleared and the section is marked stale until it is regenerated. The quality gate then shows: "Claims in this section have not been checked since it was last edited. Regenerate or review it before preparing submission files."
To clear it, regenerate the section so a new review runs. A section that never had a claim review is not affected by edits.
Whatever the review says, check generated text before submission:
- Confirm every number, name, date and past project against your records.
- Make sure each requirement is answered in the RFP's terms.
- Remove anything you cannot support. Evaluators can treat an unsupported claim about past performance as disqualifying.