The fact strip is the single row of key facts under the RFP's title. It lets you check the basics of a solicitation without opening the document. Every value comes from what is on file for the RFP; nothing is guessed.
The fact strip
Open any RFP from RFPs in the sidebar. The strip shows eight fields:
- Solicitation: the solicitation number. See Solicitation number.
- Agency: the client name on the RFP, which you enter at upload or the analysis fills in from the document. If there is none, the federal agency name the analysis found.
- Due: the submission deadline and the time left, for example "Dec 1, 2026 · in 12 days", "due today" or "3 days overdue". Days are whole calendar days, counted in UTC.
- Set-aside: the set-aside type the analysis found in the document.
- NAICS: the NAICS code the analysis found.
- Estimated value: the contract value. See Estimated value.
- Page limits: the page limits the RFP states. With limits per volume, the strip shows them in order, such as "3 · 15 · 4 · 3"; hold the pointer over the value to see each volume's name and limit. A volume whose limit the analysis did not find shows a dash (—). With only an overall limit, the strip shows it, for example "50 pages".
- Submission method: how the RFP says proposals must be submitted, as the analysis read it.
Next to the title, a chip reads "Likely re-compete" when the RFP's title, summary or scope uses the words re-compete, recompete, follow-on or incumbent, and "No re-compete signal" otherwise. It is a keyword signal only, not a check of award records.
To change the agency or the deadline, use Edit. See Editing RFP details.
What "Not stated" means
A field reads "Not stated", in lighter text, when no value is on file for it. Either the document does not state it, or the analysis did not find it, and nobody has entered one. It is not an error message.
What you can do depends on the field:
- Agency: enter the client name with Edit.
- Set-aside, NAICS, Page limits and Submission method: these come only from the analysis. If the solicitation states them in a document you have not uploaded, such as an amendment, add it on the Documents tab and select Re-analyze. See Re-analyzing an RFP.
- Solicitation and Estimated value: these are filled in when the RFP is uploaded, analyzed or given new documents, as described below.
Before you rely on "Not stated", check the solicitation yourself. The analysis can miss a fact that is in the document.
Estimated value
The value can come from three places, and the strip tells you which one:
- A value you entered when you uploaded the RFP shows as a plain dollar amount. Analysis never replaces it.
- A value the AI analysis reported from the document's budget information also shows as a plain amount. Hold the pointer over it to see that the RFP parser extracted it.
- A value Propivix read from the document text carries a label. A single figure next to words like "not to exceed", "ceiling" or "maximum" shows as "$X (stated ceiling)". A figure next to words like "estimated value", "total contract value" or "budget" shows as "$X (stated estimate)". A range shows its midpoint, as "≈ $X (midpoint of $A–$B stated)". Hold the pointer over the value to see the sentence it was read from.
The text reading is deliberately cautious. It takes a figure only when it sits right after one of those words. It skips hourly and unit rates, per diem, wages, penalties and liquidated damages, bond amounts, insurance minimums and fees. It also skips figures under $1,000 and sentences that describe someone's past work, such as a résumé or past performance write-up. When nothing qualifies, the field reads "Not stated" rather than a guess.
Once a value is on file, later analysis and added documents never overwrite it. The RFP page has no field for changing the value.
Solicitation number
Propivix records the solicitation number when the RFP is uploaded or analyzed. It tries these sources in order and stops at the first that gives a number:
- The number the AI analysis found in the document.
- A solicitation-number pattern in the RFP's title, such as W912DY-26-R-0011.
- A labelled number near the start of the document text, after words like "Solicitation No.", "Solicitation Number", "RFP No", "RFQ #" or "Notice ID".
Adding documents on the Documents tab also tries the title and the new text when no number is on file yet. A number already on file is never overwritten, and the RFP page has no field for changing it.
If no number was recorded, the strip may still show one it reads from the title. Holding the pointer over it then shows "Read from the title; not recorded on the RFP record."